Documentation Format

General Tips for Documentation Creation:

  • Avoid jargon, or use a link that explains what the word or phrase means

  1. Introduction Provide a short, accessible overview of the tool.

  • What the tool is designed to do (main objective)

  • Its application domain (when and why someone would use it)

  • What problem it solves within the VHP4Safety platform

  • Key assumptions or limitations users should be aware of up front

  1. Accessing the Tool Make it easy for users to start using the tool (practical and step based).

  • Where and how to access the tool (URL, platform section, login if relevant)

  • Any prerequisites (accounts, data formats, dependencies)

  • Supported browsers or system requirements

  • How to load or input data

  1. Tool Functionalities Structure this section by functionality, so each function is explained clearly and consistently. For each functionality, include: 3.x Name of the Functionality

  • Purpose: What this specific feature does

  • How it works (conceptual): Short explanation of the underlying logic, not full technical detail

  • How to use it (procedural): Steps with screenshots if possible

  • Example use case (optional): One sentence illustrating when this function is useful Repeat this structure for all functionalities.

  1. Interpreting the Output Help users understand what the tool provides and how to act on it.

  • What outputs the tool generates (tables, plots, reports, flags, metrics etc.)

  • What each output element means

  • How results should be interpreted in the context of risk assessment or the workflow

  • Any caveats (uncertainty, assumptions, known limitations)

  1. Summary / Conclusion Provide a quick recap and guide next steps.

  • What the tool helps the user achieve

  • When to use it within the VHP workflow

  • Its main strengths and practical value

  • Where to go next (follow-up tools, relevant documentation, contact points)